Job Board
Project Specialist - Term
Description
Job Purpose
The Canada Green Building Council (CAGBC) is the leading authority on green building nationwide, providing solutions and services that businesses across the building sector need to achieve low-carbon, energy efficient, and resilient buildings. Working with our members and for our members, CAGBC delivers market-leading green building programs, expert-led learning pathways and value-driven engagement to enable sustainability as a competitive advantage.
As part of the CAGBC Project Development and Research team, the Project Specialist will play a key role in coordinating activities, partnerships, and deliverables for a major workforce development initiative. The Project Specialist, is a new position at CAGBC and will report to a lead Project Manager overseeing the initiative and work with a dedicated team of project, communications, engagement and technical staff. This role offers an exciting opportunity to work at the intersection of labour market research, workforce development, and Canada’s growing green building industry. Candidates with an interest in sustainability, workforce trends, and data-driven insights will find this position particularly rewarding.
This is a three year, fixed term position with the possibility of extension.
Key Responsibilities
Project Coordination and Stakeholder Engagement
- Support the Project Manager in implementing project work plans, schedules, and deliverables.
- Coordinate logistics and travel for workshops, roundtables, and other in-person and virtual engagement activities. Provide on-site logistical support and engage directly with vendors for audio-visual, catering and other needed coordination for smooth event delivery.
- Track progress against milestones, ensuring deliverables are on time.
- Maintain detailed records, reports, and project documentation.
- Serve as a primary contact for project partners and consultants, along with Project Manager.
- Coordinate outreach, invitations, and follow-up for engagement activities.
- Working with Director, Project Manager and subject matter experts, support preparation of presentation materials, agendas, and briefing notes.
- Assist in capturing feedback and insights from partners and stakeholders to inform project development.
Financial and Contract Monitoring
- Track and reconcile project expenditures against budgets.
- Monitor consultant contracts, deliverables, and invoices.
- Support procurement and contracting processes, ensuring compliance with organizational and funder requirements.
Communications and Reporting
- Contribute to progress reports, summaries, and internal briefings.
- Support development of communications materials such as meeting summaries, newsletters, and updates for stakeholders.
- Help document project outcomes, lessons learned, and success stories.
Qualifications and Experience
- Post-secondary degree.
- 4 years of relevant experience support complex, multi-stakeholder projects of experience supporting complex, multi-stakeholder projects — ideally in the building industry or workforce development.
- Strong organizational and time management skills with the ability to balance multiple priorities.
- Willingness to coordinate meetings and events, both in-person and virtual.
- Demonstrated ability to build and maintain positive relationships with diverse partners and stakeholders.
- Familiarity with budget tracking and financial reporting.
- Strong communication and writing skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Other Responsibilities
- Perform related duties and responsibilities as assigned by the Supervisor.
NOTE: This job description highlights the general nature and level of the assignments required by this position. This is not a completely exhaustive list of duties; additional related duties may be assigned.
- Travel within Canada is essential and required for this role at up to 20% time.
KEY CONTACTS
Internal
- Director, PDR
- Project Managers
- Project Coordinator
- All other CAGBC departments
Why Work at CAGBC?
- Competitive salary.
- Group Benefits membership.
- Flexible working hours (7:00 am - 5:30 pm).
- Hybrid working arrangements, with up to two work form home days per week.
- Be part of an industry that makes a meaningful, positive impact on our environment.
If this opportunity sounds like a great fit for you, we would love to hear from you. We welcome and encourage applications from all qualified candidates. If you require accommodations at any stage of the hiring process, please let us know and we will work with you to meet your needs.
Thank you for your interest in joining the Canada Green Building Council. We appreciate all applications; however, only those selected for an interview will be contacted.
Compensation
$60,000.00 - $65,000.00 per year